Baby Shower Planning Checklist
6-8 Weeks Before
☐Decide on the date and time
☐Choose a theme or colour palette
☐Set a budget
☐Agree on the guest list with the parents-to-be
☐Book the venue or confirm it's being hosted at home
☐Decide who is hosting and split responsibilities if co-hosting
4-6 Weeks Before
☐Send invitations (paper or digital)
☐Check the registry and share with guests
☐Plan the menu — catered, potluck, or homemade
☐Order or plan the cake
☐Plan games and activities
☐Book any vendors (photographer, florist, caterer)
1-2 Weeks Before
☐Confirm RSVPs and finalise headcount
☐Order or make decorations
☐Prepare party favours for guests
☐Buy supplies: plates, cups, napkins, balloons
☐Plan the gift opening order and designate someone to note who gave what
☐Prepare a playlist
Day Before
☐Set up venue decorations
☐Prepare any food that can be made in advance
☐Charge cameras and set up any photo areas
☐Prepare a gift table and card box
Day Of
☐Set up remaining food and drinks
☐Greet guests and introduce people who don't know each other
☐Run games at the right moment — not too early, not too late
☐Make sure someone is taking photos
☐Help the guest of honour open gifts
☐Clean up and help pack gifts for the parents-to-be
After
☐Send thank-you notes within 2 weeks
☐Share photos with guests
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